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Home > Microsoft Project > How to Assign a Fixed Cost to a Task in Microsoft Project 2016?

How to Assign a Fixed Cost to a Task in Microsoft Project 2016?

Note: This tutorial on how to assign a fixed cost to a task in Microsoft Project is suitable for all MS Project versions including Office 365

Microsoft Project contains a cost column to display the total costs of a variety of tasks in your project. This contains the sum of all task costs, including the cost of work resources, the amount that you may people for certain tasks, the costs of materials that are being used, and even any fixed costs associated with the project. You may also choose to display fixed costs in a separate column.

In this guide, you’ll learn:

  • How to Assign a Fixed Cost to a Task in Microsoft Project?
  • How to Assign Multiple Fixed Costs in Microsoft Project?
  • Other Special Cases

How to Assign a Fixed Cost to a Task in Microsoft Project?

The way that you would start to enter a fixed cost is with the Cost Table. Start by switching from the Entry Table to the Cost Table.

View > Tables > Cost

How to Add Fixed Cost in Project 2016

By default, the Cost Table contains a Fixed Cost column, a Fixed Cost Accrual column, Total Cost, Baseline Cost, Variance, Actual, and Remaining. Today, we are just going to focus on the first few.

In our example, we will enter a cost of Connecting Services. For now, you can set the Fixed Cost Accrual to Start – we will examine this more in the next section.

How to Add Fixed Cost in Project 2016

Note that when you sign a fixed cost to a task, you are still able to assign other costs. Let’s say that part of the team will spend a couple of hours Connecting to Services. In this case, we will want to add this to the cost of the task.

How to Assign Multiple Fixed Costs in Microsoft Project?

In some instances, there might be more than one fixed cost associated with a task. Unfortunately, Project 2016 will only assign one fixed cost to a single task. Generally, the best thing to do is to add the costs together and to leave a note explaining the separate charges.

Simply add a note by selecting the task and bringing up the Task Information > Notes. Here you can leave an explanation of the various fixed costs.

How to Add Fixed Cost in Project 2016

Other Special Cases

Fixed costs come in a lot of variations. Let’s say that we have an outside consultant helping us with a specific task, in addition to the fixed costs that we have already outlined. This consultant doesn’t charge on an hourly basis, but rather a fixed price for the task.

MS Project 2016 online training by Simon Sez IT

In this situation, you can set up a work resource for the consultant on the basis that their standard rate is zero but there is a cost per use.

  • Got the Resource Sheet and Add a New Resource
  • In our example, we will set the Standard Rate to zero, but a Cost per Use at $400. This will give us the consultants fixed cost for providing consultant services on the contract.
  • In this instanced we will set the accrual to the End of the task.
How to Add Fixed Cost in Project 2016

We will travel then back to the Gantt Chart and assign the Resource that we just created to the task. Now when we select the task, we can see all of the resources assigned, as well as the fixed costs notes in the Task Information dialogue.

How to Add Fixed Cost in Project 2016
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Closing Thoughts

In this guide, we saw how to assign a fixed cost to a task in Microsoft Project easily. If you have any doubts about this please let us know in the comments section.

If you want learn more about MS Project take a look at our free, 6-hour Microsoft Project Course RIGHT HERE.

OR

Get 18-hours of Microsoft Project 2016 video training course by becoming a Simon Sez IT Member for just $25.

Click here to learn more. >>

Simon Calder

Chris “Simon” Calder was working as a Project Manager in IT for one of Los Angeles’ most prestigious cultural institutions, LACMA. He taught himself to use Microsoft Project from a giant textbook and hated every moment of it. Online learning was in its infancy then, but he spotted an opportunity and made an online MS Project course - the rest, as they say, is history!

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