Creating Bills for Inventory Items in QuickBooks 2019
Watch the QuickBooks 2019 video tutorial. In this tutorial, we will talk about creating bills for inventory items.
We are working in module six where we’re talking about items and inventory. We’re now down to section four which where we are going to talk about creating bills for items.
Once you’ve received the items that you’ve ordered, you will get a bill that you’ll have to pay and we can go in and have it pull all the items that are actually on the item receipt into that bill.
Let me show you how this works.
We’ve already created a purchase order for five of the screen doors. We did receive them and we saw that they were in our items list so they’re in our inventory.
So now, we need to enter a bill against the inventory. You could go straight here! Enter the bill but try to get in the habit of following the flowchart here. So, we’re going to enter bills against inventory.
The first thing it asks us is to pull in our vendor, Pelican Building Materials, and any item receipts that you have not yet pulled into a bill will show up here.
You’re just going to choose the one you’d like to pull in and click OK. If you notice you’re on a bill and it’s pulled everything in.
The only difference in this bill and the item receipt, this bill is probably going to have a different date and it’s probably going to have shipping or some of those other charges on it as well.
I’m going to go ahead and change the date. Let’s say that they sent the bill on December 31st, and let’s say that the bill is for $425, and then it’s due in 30 days. Let’s say that the $25 is a shipping or delivery charge, we’ve got the screen doors at $400. That delivery charge is actually an expense to the business.
So, what we’re going to do is come over here and we’re going to look for that in the list. In this case, it would be Freight & Delivery. We need to put in the fact that it’s $25, and if we want this to go to a particular customer or job we’re going to choose it from the list.
Remember again, though if you just ordered these items and they’re for your inventory in the back room, this really wouldn’t apply to a customer and a job.
If we look up in our tabs at the top we go to the Main tab. We have all of the same buttons except we have one new one and that’s Pay the Bill.
You could pay it from here but chances are you’re not going to be on this screen when you’re ready to pay the bill. You would just go back to your Home screen and pay it.
Let’s go ahead and Save & Close and if this transaction is linked to others which it always is in a case like this. And this was linked to the actual purchase order originally which was linked to the item receipt. But, we’re going to go ahead and say Yes. That completes that whole process right here.
So, now we’ve got a bill. If we went and looked at our Unpaid Bills Detail here, we should see a bill from Pelican Building Materials and we do at the bottom right here and it’s $425.
Let me pull that up. There you go, $425.
So, the next thing we’ll do is go over into section five and we will pay for those items.
Cindy McGuckin
Cindy McGuckin is an IT trainer with over 20 years of experience. Cindy currently manages the IT Training Department at Trident Technical College, she's a Member of the Association of IT Professionals, Charleston, SC chapter and the Treasurer of the South Carolina Association of Continuing Higher Education. Cindy is a Microsoft Office and QuickBooks expert and her online courses have received hundreds of 5-star reviews. Her no-nonsense approach to teaching complicated topics makes her classes engaging and interesting.
